Top 3 telematics solutions for growing fleet management problems

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In the busy and competitive world of commercial fleets, businesses need to handle more work and meet larger demands. That’s why growing their fleet of vehicles becomes crucial if they want to keep up.

However, managing a larger fleet brings new challenges, like keeping more vehicles in check and planning routes efficiently. Luckily, technologies like telematics can help solve these problems and make it easier to grow from a small to a larger fleet. Let’s check out the best ways and tools to use technology as your fleet gets bigger.

Challenges of fleet management as a fleet grows

As a fleet expands, it brings new fleet management problems that can affect how the business runs:

  • Complicated route planning

When companies start growing their vehicle fleets to meet more demands, they face challenges in planning routes efficiently. In larger fleets, managers must consider multiple factors simultaneously to plan routes effectively, save fuel, and ensure timely deliveries.

  • Costly fuel

The soaring fuel prices are straining budgets, and with more vehicles comes more pressure. Fleet managers need to find ways to cut costs while making sure vehicles don’t run out of fuel and the fleet keeps running smoothly.

  • Old trucks need more attention

Businesses can’t replace all their vehicles at once. While new vehicles are added, older ones continue to age. As a result, breakdowns become more frequent. Fleet managers need to address maintenance issues promptly to ensure the smooth operation of an aging fleet. This is adding extra responsibilities to their workload.

Such challenges demand a practical fleet management tracking system. Telematics is among the top technologies that offer solutions to these problems. Now, let’s explore how telematics helps solve these challenges.

Route optimisation

Planning routes has gotten trickier nowadays because there are more vehicles on the road, traffic is getting busier, and new specific rules, like special controls for diesel vehicles, keep emerging. When you also think about delivery schedules and stops, trying to plan routes by hand is not just hard — it’s impossible.

For businesses, this complexity results in late deliveries, goods spoilage, customer dissatisfaction, increased costs, and decreased profits.

Fortunately, telematics steps in to address these fleet management problems:

  • Real-time tracking: Telematics-based fleet delivery tracking helps managers watch where vehicles are, how fast they go, and road conditions. Integrations with external services give instant traffic updates. This helps track a vehicle at the moment and adjust the route for unexpected issues like traffic jams.
  • Data-driven route planning: Telematics turns past traffic data, vehicle speeds, and delivery times into practical insights. This results in well-planned routes that consider multiple factors.
  • Route visualization tools: These tools monitor traffic patterns and potential delays, presenting data in a near real-time, comprehensive format. In this way, managers get additional tools to proactively adjust routes in order to ensure timely deliveries.

Real-life example

Transcorp International, a major UAE player in cold chain deliveries, had a problem with inefficient route planning. This caused fresh goods to arrive late and go bad, which was a big problem for businesses ordering delivery services.

With a Wialon-based telematics solution, Transcorp International transformed the way they operate. They equipped their vehicles with smart devices for real-time tracking. Wialon processes this data and presents it comprehensively using tools like graphs and reports. Now, fleet managers have full transparency on delivery status and the road situation.

The result is remarkable — a 98.2% success rate in next-day deliveries and a 4% cut in delivery time. Now a market leader, Transcorp’s telematics solution helps attract and retain global players like Carrefour and Amazon.

Fuel theft

Imagine a fleet manager diligently planning the budget for the month, allocating resources, and ensuring smooth operations. Suddenly, the financial reports reveal an unexpected drain. In many cases, the reason behind this drain is fuel theft. This is a challenge experienced by virtually every fleet manager at some point.

Fuel theft not only disrupts the carefully calculated budget; it also poses a direct hit to other resources. Funds meant for car maintenance, upgrades, or employee bonuses are redirected to compensate for fuel losses. This hurts the overall financial situation of the fleet.

How can telematics change the situation?

  • Fuel tracking and analysis: Live GPS tracking shows where the fleet is and how much fuel it’s using. This helps prevent fuel theft and ensures fleet managers understand and manage fuel usage in real time.
  • Fuel management: Telematics helps monitor fuel supplies, expenses, and vendor transactions. It prevents theft, ensures accurate reporting for taxes, and avoids fuel shortages. As a result, the fleet is saving money.
  • Better productivity and risk management: Telematics measures and compares data such as fuel consumption rates, vehicle usage, and other relevant factors. By accurately analysing this information, it helps calculate the actual fuel needed and minimises unnecessary refuelling.

Real-life example

Transportes Ortega, a prominent Chilean transportation company, with a fleet of over 150 vehicles, faced critical challenges in fuel management and driver behaviour.

Seeking a comprehensive solution, Transportes Ortega turned to telematics. The Wialon-based solution included installing tracking devices and adapters compatible with various vehicles, enabling real-time monitoring of crucial parameters. Wialon’s platform generated customised reports and set up alerts for fuel theft.

The results were a 5% reduction in fuel consumption and improved driver behavior due to monitoring feature. The client was so impressed by the results that now plans to expand the solution to more vehicles and save even more on fuel.


Without fleet software, maintaining vehicles is challenging. Businesses rely on scheduled intervals, not predictive insights. This reactive approach leads to unexpected breakdowns. As a result, fleets face downtime and disrupted operations.

In practical terms, being reactive in vehicle maintenance results in increased repair costs, unforeseen expenses, and a less efficient use of resources. For instance, instead of doing their main jobs, employees have to deal with vehicle problems.

Telematics addresses maintenance challenges through:

  • Predictive insights: Telematics gives early warnings about vehicle issues so they can be fixed before they become big problems.
  • Efficient resource use: Telematics software helps reduce unexpected breakdowns, making it easier to prevent disruptions and keep fleet operations going smoothly.
  • Cost savings: Proactive maintenance through telematics helps in minimizing unexpected costs and big repair bills.

Real-life example

A top timber industry company with over two thousand vehicles struggled to maintain its fleet in remote areas due to a lack of tools for technical support.

How did the company tackle the problem statement for the vehicle management system? By using special trackers for remote areas and custom data transfer protocols. The Wialon GPS tracking system seamlessly integrated with this equipment, ensuring transparency over the entire fleet’s status.

As a result, the solution automated time-consuming tasks like fuel control and reduced workload, allowing workers to focus on more complex tasks. Also, the system improved staff discipline, preventing cases of sabotage that were common before the implementation.

Summing up

In addition to benefits and profits, growing fleets pose numerous challenges to their owners and managers. Well, modern challenges need smart solutions. Telematics, a powerful tech tool, can become such a solution. Telematics-based solutions help plan routes better, save on fuel, and fix maintenance issues. This reliable tech has already helped big fleets grow smoothly and succeed in the market. Will you be next?


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